（三）安排会议

Arranging Meetings

1. 会议时间、地点等

会议将在XX举行 The meeting will be held in ……

The meeting will be held in your office / in the conference room / in the hall

会议将在您的办公室/会议室/大厅举行

会议什么时候举行？ When will the Meeting take place？

The meeting will take place / be held at 10:00. 会议将在10:00开始。

The meeting will last for three hours. 会议将持续三小时

The meeting will be delayed by 30 minutes. 会议将推迟30分钟开始

The meeting will be well attended. 会议出席情况将会非常好。

2. 会议准备

您准备好XX了吗？ Have you prepared ……?

Have you prepared the minutes book / a copy of the materials / the drafts of the resolutions?

您准备好会议纪要薄/材料的副本/会议决议草案了吗？

How about the microphone and speakers / the documents and the informations? 麦克风和喇叭/文件和资料准备得怎么样了？

3. 会议主持

XX将主持 be going to chair ……

I’ m going to chair this morning’s session 今天上午的会由我主持。

The manager / the president of the school is going to chair this meeting.

经理/校长将主持本次会议。

5. 会议记录

做会议记录 take minutes

I’ ve come to tell you that you’ll have to take the minutes this afternoon.

我来告诉你，今天下午的会议你得做会议记录。

I have to take some minutes of the president’s business meeting.

我得为校长办公会做会议记录。

You should take minutes since it’s an important meeting.

因为本次会议重要，所以你应该做会议记录。

You just make a note / make a summary of the meeting.

你只需做一个会议的记录/摘要。

Inside you’ll find what transpired at the meeting / the minutes of the meeting. 会议的记录在这里边。

Should I write down every word that everyone says?

我要把每个一人的每句话都记下来吗？

Should I type out the minutes from the notes?

我要根据笔记将会议记录打印出来吗？

6. 提醒

I’ve come to remind you that a meeting is scheduled for 8:00 tomorrow morning.

我还提醒您明天早上8:00有个会议安排。

对话演练

1. A: Mr. Wang, I come to tell you about a meeting from ten o’clock this morning.

B: Oh, that’s right. And the Direktor asked me to report on the department introdution for the new employees.

A: By the way, the meeting will be held in conference room 8, not in the office.

B: Oh, thank you very much.

A: Not at all. That’s what I should do.

2. A: Is the room ready for the conference, miss Li?

B: Yes. Mr Wang.

A: How about the microphone and the speakers?

B: I also have got them ready for the meeting.

A: Good. Have you prepared some paper and pencils for the participants?

B: Yes. They have been laid by their name cards on the meeting table for each attendant.

常用表达

宣布会议开始 Call to order

点名 Roll Call

宣布会议法定人数 Announcement of Quorum

宣读上次会议记录 Reading of Minutes from Previous Meeting

通过上次会议记录 Approval of Minutes from Previous Meeting

会议主席发言 Chairperson’s Report

与会者发言 Subcommittee Reports

讨论未完成的事务 Unfinished Business

讨论新的任务 New Business

宣布会议结束 Announcement of the Date for Next Meeting

宣布会议结束 Adjournment